March 7, 2016
Our finance, payroll and IT colleagues showed true collaboration and problem-solving last week as they quickly addressed the payroll snafu.
As Vice President of Business and Financial Affairs Tim Flood explained in an all-staff email Wednesday, several external factors combined to cause the critical issue. Most notably, an update to the Ellucian software changed the deposit code sent to Wells Fargo, causing the bank to reject the file.
We continue to investigate why the automatic notification to us by Ellucian was not triggered, nor why Wells Fargo failed to contact anybody at the district prior to our payroll deposit date.
Those investigations, however, did not delay our colleagues in finance, payroll and IT in getting payroll posted by Tuesday. Understandably, there have been several questions raised, including whether this was a result of the college becoming financially independent and why the college banks with Wells Fargo.
Colleagues in our payroll and finance departments worked diligently for the 18 months prior to fiscal independent on July 1, 2015, and they continue taking on additional processes once performed by the San Diego County Office of Education. Throughout this time, they have met payroll requirements and timelines each time, including February payroll. I want to publicly thank each and every employee in finance and payroll for the many long hours they have invested into making this process as smooth as possible.
To answer the question on why the college is banking with Wells Fargo, and not using a credit union or other banking institution. Southwestern College inherited Wells Fargo from the San Diego County Office of Education when we took over our own finances. I want to encourage all employees to provide to payroll the documentation on the financial impact the delay in payroll had on your accounts.
I echo VP Flood’s sentiments, and thank all our employees for their patience and professionalism during this trying time. And thank you again to the team that pulled together to solve this problem so quickly.
Join Us Friday for Alumnifest
All of the community colleges in San Diego and Imperial counties are encouraging all alumni to attend a special San Diego Gulls hockey game Friday for the first ever Alumnifest. Tickets are only $10, and there will be a free tailgate before the game. Please join us and encourage your students—current and former—to attend as well. For more information, check out our story on the website. Hope to see you there.
Coffee Chat Friday at 11 a.m.
If your schedule allows, please join me for a coffee chat at 11 a.m. – noon in Student Union East this Friday, March 11.
Important Items on Governing Board Agenda
At tonight’s meeting, our Governing Board is welcoming a dialogue from our constituency groups to voice their concerns and ideas in assessing our institutional culture. Over the last several weeks, we have had painful conversations on race relations on campus. It has been a learning experience, and one that has touched very personal sentiments. The Governing Board will discuss hiring InPartnership Consulting, a firm that assesses, designs and delivers programs that foster inclusive environments in which leadership and teamwork can flourish.
Company principals Michael Bell and Mercedes Martin bring more than 40 years of combined training in helping organizations and individuals change fundamental behaviors in the workplace. They will spend the next several weeks doing a comprehensive assessment of our college culture and present their findings to the board and college leadership.
I look forward to their expertise in helping transform our institutional thinking and improving our cultural competence.
The Governing Board will also discuss moving forward with a public opinion poll for a new general obligation bond on the November, 2016 ballot.
As you may be aware, over the last two months, the Governing Board has been gathering information on the funds remaining under Proposition R and the outstanding facilities needs of the college. VP Flood provided a very informative presentation that updated where our Proposition R funds have been allocated, a comprehensive survey of current maintenance needs and a potential timeline for securing a new general obligation bond.
Included in the discussion tonight is a way to fund the $60,000 needed to conduct the poll. The Governing Board requested information last month on whether this could be funded without general fund monies, and VP Flood has identified redevelopment funds to pay for the poll. We have made remarkable progress with Proposition R funds, and we are hopeful to continue that momentum.
February 2, 2016
Welcome to Spring 2016
The spring semester is in full swing after an inspiring Opening Day session.
Janelle Williams and the Opening Day Planning Subcommittee really embraced our We Cultivate theme by bringing speakers and workshop presenters that gave us all a lot to think about. Keynote speaker Maysoon Zayid moved many of us to tears—with laughter and stories that touched many deeply.
Thank you to the entire Professional Development team, our workshop presenters and behind-the-scenes staff members who made the campus sparkle. The Opening Day activities always bring me renewed energy to continue making our institution the best it can be for our students.
Open Seats Still Available
As you recall in my Opening Day presentation, we are hoping you encourage your students to take one or two additional classes. We still have many classes that are not near their capacity—especially at our Higher Education Centers.
Now is the time for students to take advantage of the class availability to finish their educational goals more quickly. You may also tell students that if they take 12 units or more, they will qualify for additional financial aid. Federal Pell grants and a new Full-Time Student Success grant can greatly help students pay for their classes. Send them to the Financial Aid webpage on the district website for all the information: swccd.edu/financialaid
Ask Me Tables
Thank you to the students, faculty and staff who have taken time to staff the ASO’s “Ask Me” tables. Complete with an FAQ, copies of maps, important dates and deadlines and other information, those staffing the tables are able to answer many questions from students and help them feel connected as soon as they step onto campus.
Welcoming Students: Joining me today at the ASO Ask Me table are Student Development Director Brett Robertson, Acting Dean of Student Services Dr. Malia Flood and ASO President Melissa Rodriguez.
Advocating on Behalf of Our Students
Members of the Governing Board, ASO President and Student Trustee Melissa Rodriguez and I spent this past weekend talking to our local legislators about several of our legislative priorities. Through Trustee training and one-on-ones with our Assembly and Senate members, we were successful in sharing the good work of our college and in requesting long-term budget funding stability and improved college affordability.
Advocating for Southwestern: Trustees Griselda Delgado and Tim Nader join Public Information & Government Relations Officer Lillian Leopold and me at our annual legislative visit to Sacramento.
Presidents: Governing Board President Nora Vargas, ASO President Melissa Rodriguez and I stopped by the Bear before meeting with legislators.
Student Success Summit-Part Two
A little more than a year ago, all of our constituency groups came together to finalize the Governing Board’s Student Success Policy Agenda. We have accomplished much in that time.
Please join us tonight at 6 p.m. as we continue our work groups to move this important agenda forward. A light dinner will be served at 5:30 p.m.
Welcoming Sweetwater Superintendent Dr. Karen Janney
Southwestern College is hosting a welcome reception for new Sweetwater Union High School District Superintendent Dr. Karen Janney. A product of Sweetwater schools, Dr. Janney served as a teacher, principal and assistant superintendent before being named Superintendent last June. Since her appointment, Dr. Janney has worked to strengthen the relationship between Sweetwater and Southwestern College.
Please join us for the reception on Thursday, Feb. 18 at 4:30 p.m. in the Student Center. To RSVP, email scedc@southcountyEDC.com