Program review is the primary tool for budget development at Southwestern College, as well as being essential to institutional and departmental planning and accreditation compliance. SWC units (academic programs, administrative services, student services, etc) complete either a comprehensive program review or a "snapshot" annually in which each unit puts forward resource allocation requests needed to accomplish unit goals intended to support student success, the college mission, and long-term strategic planning goals. Program review goals and resource allocation requests are supported by data including student learning outcome data.
As units complete program review, the resource allocation requests are considered by budget managers during the budget development process for the next fiscal year. Budget managers review these requests, make priority judgements, and determine if the needs can be addressed and accounted for in the coming fiscal year's budget.
For more information on the current year's budget, visit the Budget Central website by clicking here.
The Prioritization Process
Part of the budget development process is a secondary process known as "Prioritization." Prioritization is intended to establish funding priorities among district-wide resource needs through a shared planning process that involves all constituent groups. For those pressing resource requests that cannot be addressed through the annual budget development process, the college district's shared planning and decision-making body, the Shared Consultation Council (SCC), participates in a collaborative process to review these resource allocation requests and collectively agrees on a prioritization of those requests in the hopes they can be addressed through a variety of funding sources that are available to the district.
In the spring, during the development of the next fiscal year's budget, SCC creates a master list of funding priorities in four major categories:
- Major Equipment: single items valuing $5,000 or more
- Facilities: minor renovations and remodels in office or classroom spaces
- New Technology Requests: tech needs that don't include the replacement of existing equipment.
- Uncategorized Needs: concrete resource requests that do not fit into any of the other categories on the snapshot.
Committees that review and prioritize resource requests uses a rubric to inform their decisions. Available rubrics are linked below:
Major Equipment and Facilities
(Institutional Facilities Committee)
(Enrollment Management and Educational Planning Committee)
New Technology: Instructional
(Academic Technology Committee)
New Technology: Non-instructional
(Institutional Technology Committee)
Other categories appear in program review to direct budget development but are not part of prioritization. These categories are used by budget managers to make adjustments to their next fiscal year's budgets, if possible, in line with their unit's goals. The categories are the following:
- Human Resources
- Minor Equipment
- Replacement Technology
Master Prioritization List
Every year, the Master Prioritization List is created in spring to be used as a tool to develop the coming fiscal year's budget and for the next year's program review. The spreadsheets below are provided and updated periodically to indicate which items from the most recent program review cycles have been funded through the prioritization process. Anyone completing program review should consult their dean, director, or Vice President when making funding requests in program review that have been included in previous years' program reviews.
2012-2013 Prioritization List for the 2013-2014 Budget Year (Updated March 2015)
2013-2014 Prioritization List for the 2014-2015 Budget Year (Updated March 2015)
2014-2015 Prioritization List for the 2015-2016 Budget Year (Updated March 2016)
2015-2016 Prioritization List for the 2016-2017 Budget Year (Updated July 2016)
2016-2017 Prioritization List for the 2017-2018 Budget Year (Updated August 2017)
Did You Know PBC Priorities 2015-16