In accordance with federal regulations set forth by The Higher Education Act of 1965, as amended, below is a summary of consumer information that must be made available to all students at Southwestern College (SWC). Each topic listed gives a brief description of the information that must be disclosed and explains how it can be obtained. If you need assistance obtaining information listed or you would like a paper copy, contact the Financial Aid Office.
Southwestern College is committed to the protection and confidentiality of student educational records by adhering closely to the guidelines established by the Family Educational Rights and Privacy Act (FERPA) - a federal legislation established to regulate access and maintenance of student educational records.
FERPA affords students certain rights with respect to their educational records, including the right to inspect their education records, request an amendment of the records that the student believes are inaccurate, and the right to control disclosures of their records except to the extent that FERPA authorizes disclosure without consent. Educational records for the most part include, with certain exceptions, all records maintained in any medium, which can identify the student.
For further information on FERPA please use the link below:
U.S. Department of Education FERPA Guidelines http://www2.ed.gov/policy/gen/guid/fpco/ferpa/students.html
Student Records and Privacy
No District representative shall release the contents of a student record to any member of the public without the prior written consent of the student, other than directory information as defined in this policy and information sought pursuant to a court order or lawfully issued subpoena, or as otherwise authorized by applicable federal and state laws.
The District may permit access to student records to any person for whom the student has executed consent specifying the records to be released. Consent must be signed and dated by the student and the consent notice shall be kept with the permanent file. Parents of non-minor students do not have access, except when written permission is received from the student.
To ensure student privacy, Financial Aid staff will provide specific student information to students in person and a picture ID will be required. Only general information will be provided over the phone or via email. If you have any questions about the disclosure of your personal information to third parties, please contact Admissions and Records.
Drug and Alcohol Abuse Prevention
Southwestern College is committed to maintaining a drug-free workplace for staff, faculty and students. Policy 5003 states that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in all buildings, property, facilities, service areas and satellite centers of the District and all employees are required to comply with this policy as a condition of continued employment. Any employees violating this policy will be subject to disciplinary action which may include termination. All employees receive a copy of this policy and are notified of the consequences of non-compliance.
The Student Policy Manual states that "Any person who possesses, consumes, sells, gives or delivers to any other person any alcoholic beverage in or on any public schoolhouse or any of the grounds thereof is guilty of a misdemeanor. This section does not, however, make it unlawful for any person to acquire, possess or use any alcoholic beverage in or on any public schoolhouse or on any grounds thereof if the alcoholic beverage is acquired, possessed or used in connection with a course of instruction given at the school and such person has been authorized to acquire, possess or use it by the governing body or any other administrative head of the school". Click here to view the entire Student Policy Manual.
In cooperation with Student Health Services, the District offers a series of drug and alcohol awareness workshops on campus and informs students and staff of similar off-campus programs. Programs include information on the following:
- The dangers of drug abuse in the workplace
- The drug-free workplace policy
- Drug and alcohol counseling and rehabilitation programs available within the area
Student Financial Aid Handbook
The Student Financial Aid Handbook contains important information for students applying for and receiving financial aid. Information in the handbook includes:
- Types of financial aid assistance available to students
- Student eligibility requirements and applying for Financial AId
- Requirements for verification of information and notification of awards
- Withdrawal from courses and Return to Title IV (R2T4)
- Satisfactory Academic Progress
- Disbursement schedule and process
- Loans - entrance/exit counseling, loan terms and conditions,
- Cost of Attendance and Financial Need
- Other resources and programs available to students
- Financial Aid fraud
- Student Rights & Responsibilities
Click here to view the entire Student Financial Aid Handbook.
Southwestern College encourages eligible students to register to vote. Students
may access the California Voter Registration website by logging onto WebAdvisor and
selecting “Register to Vote” on the "Communication" tab or clicking on registertovote.com . Students wishing to
register via voter registration card may pick one up in the Cesar Chavez Student
Services Building. The Associated Students' Organization (ASO) also organizes voter registration events periodically throughout the school year.
Equity in Athletics Disclosure Act
Each year, SWC submits a federally mandated Equity in Athletic Report (EAR), which includes demographic, expense and revenue information on its intercollegiate athletic program. Copies of this report are available a the School of Health, Exercise Science, Athletics and Applied Technology or by accessing Southwestern College's information on the Department of Education's Equity in Athletics website.
Campus Security Report
Campus Police prepares and publishes an annual security report and posts the data on their website. In addition to the annual report, you can find the Daily Crime Log and the Crime Awareness and Campus Safety brochures.
Student Right To Know Act
In compliance with the Student-Right-to-Know (SRTK) and Campus Security
Act of 1990 (Public Law 101-542) and as a service to its community,
Southwestern College makes available its completion
and transfer rates to all current and prospective students. More information concerning SRTK is available from the following
Southwestern College offices: Community Relations and Public
Information; Institutional Advancement; and Academic Affairs. Additional
information can also be found at the following sites: http://www.cccco.edu/cccco/mis/srtk/index.htm and http://srtk.cccco.edu/091/index.htm
Textbook Information Disclosures
The SWC Bookstore provides textbook information (including ISBN and retail price, when available) for courses listed in the course schedule each semester. This information can be accessed through WebAdvisor or at the Bookstore's website at www.SWCBookstore.com.
SWC College Catalogs
Please click here to access the current and prior SWC Catalogs, which contain important information on applying to the college, registering for classes, academic policies, degree and certificate programs, graduation requirements and general information and data about the college.
Code of Conduct
Please click here to access the SWC Code of Conduct detailing conflict of interest guidelines for financial aid personnel [HEOA § 487(a)(25)], as required by the 2008 Higher Education Opportunity Act (HEOA) for educational institutions that participate in Title IV programs.
Students enrolled in nursing or allied health course clinical requirements in a healthcare setting (acute care, ambulatory setting, pre-hospital setting or long-term care) in the San Diego region must meet the San Diego Consortium regulations regarding completed immunizations. These immunizations are required to protect all patients but especially the immune-compromised patients from contacting illness or disease from the students. Please click here for additional information.
Students in programs other than nursing or allied health are not required to provide proof of vaccination or immunization.
Acceptable Use Policy
Please click here to access the Southwestern College Acceptable Use Policy, which includes information data privacy, appropriate use of copyrighted materials, acceptable used of the network and system security.
In order to comply with the federal regulation requiring the development of educational programming to celebrate Constitution Day on September 17th of each year, Southwestern College’s Financial Aid Office provides faculty, students and staff with access to U.S. Constitution Day educational and media resources, lectures and free pocket size U.S. Constitution books.