After applying for and receving aid, it is important to know how to keep your aid. Access the information below to know how much Pell eligbility you have left, how to appeal if you become disqualified, understand the impact of withdrawing from classes on your aid eligiblity, how to appeal your dependency status or student budget, and how to develop effective budgeting skills.
The amount of Federal Pell Grant funds students may receive over their lifetime is limited by federal law to be the equivalent of six years of Pell Grant funding. Since the amount of a scheduled Pell Grant award students can receive each award year is equal to 100%, the six-year equivalent is 600%. Once you have reached the 600% limit, you are not eligible for any additional Pell funding - there are no exceptions or appeals. Also, once you have earned a Bachelor’s Degree, you are no longer eligible for a Pell Grant even if you haven’t received the entire 600% eligibility.
The Federal Department of Education keeps track of every student's LEU by adding together the percentages of their Pell Grant scheduled awards that were received for each award year from every school. Follow this link to determine how much Pell you have used and how much you have remaining - you'll need to log in using your FSA ID.
Remember! If you want to "save" some of your remaining Pell eligiblity for when you transfer to a four-year school, you have the ability to decline your Pell Grant while continuing to receive other types of aid, such as the Work Study, Cal Grant and/or the Californai College Promsie Grant. Just complete the Request to Cancel Aid form, founds under the Additional Forms section on our forms webpage.
Satisfactory Academic Progress (SAP) is a federal regulation that requires financial aid applicants to be evaluated on a qualitative standard (cumulative GPA of 2.0 or better) and quantitative standards (completion rate/pace of 67% or greeater and maximum time frame) every year. All periods of enrollment at Southwestern College and transferable units from other colleges (determined from official transcripts on file at SWC) will be included as part of the SAP review. Also, students who are disqualified have the right to appeal.
Follow this link for information on all the standards, requirements, and appeal options for SAP.
Title IV financial aid funds are awarded with the assumption that the student will attend school for the entire term for which the aid was awarded. Therefore, if a student withdraws, they may no longer be eligible for the full amount of Title IV funds originally scheduled to receive or may be eligible for a post withdrawal disbursement.
Southwestern College is required to recalculate financial aid eligibility if the students reduces units, completely withdrawas. or stops attending prior to the end of the semester. Funds subject to a Return to Title IV (R2T4) calculation include Federal Direct Student Loans, Pell Grants, and Federal Supplemental Educational Opportunity Grants (FSEOG). Institutional scholarship funds and Federal Work Study are not subject to these calculations.
Follow this link to understand the impact that withdrawing from classes has on your aid eligiblity.
Students have the right to submit an appeal for several different financial aid issues and statuses. Please take advantage of these opportuntiies,
Budget Appeal - Southwestern College’s Financial Aid Office understands that the pre-determined budgets used for commuter and off-campus students may not include all reasonable budget expenses actually incurred by students. This appeal can be used to request the inclusion of additional budget items to qualify for additional aid.
Circumstances that may warrant a dependency override (including but not limited to):
- Physical, emotional, or sexual abuse committed by parent(s)
- Criminal neglect or abandonment by parent(s)
- Incarceration or long-term hospitalization of parent(s)
- Permanent loss of contact with parent(s)
Circumstances that do not, in and of themselves, warrant a dependency override (including but not limited to):
- Refusal or inability of parent(s) to contribute to education costs
- Unwillingness of parent(s) to provide documentation/information requested
- Parent(s) not claiming student as an exemption/dependent on taxes
- Parent(s) residing in another state or country
- Students residing apart from parent(s) and/or being self-supporting
Follow this link to view the 2019-2020 Cost of Attendance chart.
CCPG (formerly the BOG) Appeal -
Dependency Status Appeal - Federal law allows schools to exercise “Professional Judgment” to override the dependency status of students in some situations. Generally this can only be approved in circumstances where support of students by parents or contact between students and parents is either impossible or unreasonable to expect.
Satisfactory Academic Progress Appeal -
Unusual Enrollment History Appeal - Students whose academic records have previously been reviewed for “Unusual Enrollment History (UEH)” by the Southwestern College Financial Aid Office and determined to be ineligible because of failure to earn academic credit during an award year during the academic years 2015-16, 2016-17, 2017-18 and 2018-19 have the right to appeal the denial decision
Getting financial aid is just the first step. Follow this link to access "Cash Course", an online program to help you develop financial skills that make sense in the real world.
Financial Aid TV contains dozens of short videos - available in both English and Spanish - on every aspect of fiancial aid. Follow this link to start watching them today!