Equipment Checkout

Cage Hours

  • Monday - 8am-3pm
  • Tuesday - 8am-3pm
  • Wednesday - 8am-3pm
  • Thursday - 8am-3pm
  • Friday - 8am-3pm

Before Submitting a Request

Spring 2024

Students must submit their Student Information and Equipment Checkout Agreement.

The only part that has changed here is that photo submission is required now.  Students, please take well-lit images with no hats or sunglasses. Returning Students will also need to submit a new photo. The student info only needs to be submitted once per semester and will include all Photo classes being taken.

Submitting a Request

Once students info is confirmed, they can start submitting requests for equipment. If the student information has not been filled out and submitted prior to request your request will be denied. The online request form is the same but requests will have deadlines this semester.

Pick Up / Drop Off Schedule

  • Students will need to complete the online student information form QR codes are all around building 52.
  • Requests for equipment can be made for pick up starting week 2 for most classes.  If you need equipment during Week 1, please contact your instructor and Craig Hill for special arrangements.
  • Students can use cameras during class time by exchanging an ID at the cage.
  • Checkout Equipment starts 2/5.
  • A request can be made up until 12pm for pick up the following day after 8am.
  • Checkout requests can be made just prior to in-person classes.   Then, students can pickup equipment at the end of class.


No checkouts will be processed until the student information form has been completed.

After Request

After the request has been submitted you will receive a confirmation email with the checkout form the following day before 12 pm. If the equipment is already checked out you will be informed of that also and placed on a waitlist.

Pick Up Day

In addition, students will need to do the following in order to pick up equipment.

  • The closest parking to our building is parking lot H.  Please come to Room 52-102 to pickup the equipment.
  • If you are not feeling well, stay at home.
  • Any student not willing/able to come into the photo building to pick up equipment can email me to arrange a parking lot H or Campus bus stop pick up.

Bus or Students Without Car Access

If a student does not have access to a car for pickup and can only arrive by walking or bus they can email me at and I will arrange to meet them by the bus stop or school entrance at a time that works best.

Returning Equipment

  • Return equipment to room 52-12 during normal Cage hours.

Other Policies

It’s Your Responsibility!

  • Your equipment is due at the start of your class period on the due date. This includes equipment that you already requested a “Re-checkout” for. If it isn’t there at that time, It’s late. See the Late Penalties at the bottom of this page.

A Re-Checkout Will Be Denied When...

  • Upon inspection, a problem has been found with the equipment.
  • If other students have asked for the same equipment on the wait-list form located next to the 572 roll-up door.
  • If your class has reached it’s quota on that specific equipment.

Picking up Checkout Equipment

  • Equipment that was properly listed on the Checkout Request Form and approved, will be processed as soon as possible.
  • Once your request has been approved and is ready, you will get an email saying that you can come to the Dutch Door at Room 572 for pickup.
  • Students can pick up the equipment from room 572, “The Cage” only after the class requests have been processed.
  • You must have your Student ID with you to pick up equipment!

To Be Completed By Lab Tech, Student Worker, or Intern

  • When releasing equipment to students, staff, or instructors, please make sure the equipment is checked out in the Studio Suite Software Program, the rental form is printed out, and signed by the user.
  • Place the printed form in the appropriate section under the instructor’s name of the Current Checkout Records And Rosters binder when filled out.
  • When checking in equipment, please locate the copy of their form in the binder, verify that everything checked out is returned including all items dedicated to a specific kit, and mark the returned items by using initials and date.
  • If equipment is being re-checked out, then update the due date in the Studio Suite Software Program, write in the new due date on the form in the Current Checkout Records and Rosters binder, and initial next to the new due date date.
  • Once the equipment has been completely checked in, then move the student’s form to the Returned Check-Out Equipment Forms binder. Also, be sure to update the Studio Suite Software accordingly.

Late Equipment, Equipment Mis-use, Abuse, Damage, and Penalties

  • The first time a student does NOT return equipment on time, the student is issued a warning, and the violation is documented in the Current Checkout Records and Rosters binder. The only exceptions would be for a student who had a verified illness with a doctor’s note or a documented family emergency. However, if there is a pattern of illness or family emergencies, the equipment in question will have to be returned so that other students can use it.
  • A second violation will result in having off-campus checkout privileges revoked for the rest of the semester. A student could still checkout equipment on campus for use during class or enrolled lab.
  • Any instance of mis-use, damage, or abuse may result in a loss of checkout privileges for all equipment.
  • The student assumes all responsibility for all equipment that is lost, stolen, broken, damaged, or not returned. The student must financially compensate the SWC Photography & Digital Imaging Program for the loss or repair.

Failure to compensate SWC Photography & Digital Imaging Program will result in the following:

  • Student’s records will be on hold until the matter is resolved. A student can not receive transcripts with this hold.
  • Student will not be able to enroll in future classes at SWC until the matter is resolved.
  • Since the equipment is property of the state of California, the student can not collect on an income tax return or renew a driver’s license.

Checkout Policy Agreement Form (Word)

Printable Handout (PDF)