Probation, Dismissal and Readmission

Level One Probation indicates the following:

1. Academic Probation
   A student shall be placed on academic probation if the semester or cumulative grade point average is less than a “C” or 2.0 Grade Point Average;
   - or -
2. Progress Probation
   A student shall be placed on progress probation if he or she has enrolled in a total of at least 12 semester units and the percentage of all units in which the student has enrolled, for which entries of “W”, “I”, “NC”, “NP”, and “F” were recorded, reaches or exceeds 40 percent.

You may enroll and attend classes for the upcoming term. Attending the Academic Success Seminar will help you to understand your academic status and identify strategies for returning to satisfactory academic standing.

Follow the steps below:

1. Make an appointment to attend the Academic Success Seminar using the link in your email.
2. Visit our counseling webpage to live chat with our staff, or leave a voicemail at 619-482-6361

Be on time to the seminar! If you are late to the seminar, you will need to reschedule your appointment.

Please note that if you are currently dismissed you must attend the Petition to Appeal Dismissal workshops when available. Please see the Dismissal section below for more information.

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Level Two probation indicates improved academic progress, but overall academic performance under the threshold needed for probation removal.

You may enroll and attend classes for the upcoming term. However you may be ineligible for Enrollment Priority and/or California College Promise Grant . Official notice will be sent via your SWC email by the Financial Aid department. Even though you successfully completed your coursework, your overall academic standing remains below satisfactory. You are required to attend an Academic Success Seminar.

We encourage you to take the following steps to contribute to your success:

1. In order to avoid dismissal please sign up for an Academic Success Seminar by using the link in your email.
2. Check your SWC email regularly for information regarding your Financial Aid and Priority Enrollment status.

After you attend the seminar you will be scheduled for an individual counseling appointment to discuss your academic plans and career goals. By completing the Academic Success Seminar and meeting with a counselor you are more likely to achieve your educational goals.

Please note that if you are currently dismissed you must attend the Petition to Appeal Dismissal workshops when available. Please see the Dismissal section below for more information.

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Dismissal/Disqualification Status

You are on dismissal status because you have not improved your academic standing for two consecutive semesters for either one or both of the following standards for dismissal:

1. Academic Dismissal
   A student who is on academic probation shall be subject to dismissal if the student has earned a cumulative grade point average of less than 2.0 in all units attempted or the most two recent consecutive semesters;
   - or -
2. Progress Dismissal
   A student who has been placed on progress probation shall be subject to dismissal if the percentage of units in the subsequent semester of recorded grades of A, B, C, D, Cr, and P on the student’s transcript falls below 60%.

You are required to sit-out for up to two semesters. You have the right to appeal the dismissal. You will be unable to enroll in classes until your petition is approved. If you agree to the requirements for reinstatement you will be able to attend classes as determined in the PAD workshop with a counselor. There is an established deadline to appeal, if you miss the deadline you will have waived your right to appeal the dismissal.

Please note that as a result, you will also be ineligible for Enrollment Priority and/or the California College Promise Grant. More information can be found on the California College Promise Grant webpage. The PAD workshop will provide information on the Enrollment Priority/CCPG Fee Waiver petition and the steps you must take once approved for reinstatement.

To appeal dismissal please read your dismissal notice carefully and follow the instructions.

Follow these steps if you choose to not appeal dismissal:

• On dismissal status you will sit-out (do not enroll in classes at Southwestern College) for two semesters effective either fall or spring semester as indicated on your email notice.
• A Petition for Readmission (PDF) will be required after completion of the two semesters of forced interruption that you sat out.
• You will need to reapply to Southwestern College.
• You may need to crash your courses for the semester you restart.

Petition to Appeal Dismissal for Reinstatement

A student has the right to appeal a dismissal action if the student feels that facts exist that warrants an exception to the dismissal action. The student must file the petition to appeal dismissal to the Dean of the School of Counseling and Student Support Services within the established deadlines. If the student fails to file a written petition with this time frame, the student waives all future rights to appeal the dismissal action. It is the student’s responsibility to indicate on the petition a clear statement of the grounds on which continued enrollment should be granted and to provide evidence supporting the reasons. Petitions will be reviewed by the School of Counseling and Student Support Services. Please contact our counseling staff for more information. 

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