To apply for federal financial aid, you must first complete the Free Application for
Federal Student Aid (FAFSA) at www.fafsa.gov. You will need to list Southwestern College
as your school in order for us to process your application. After you submit your
FAFSA, you’ll receive a Student Aid Report (SAR) that summarizes the information you
provided on your FAFSA. Please review your SAR carefully to make sure it’s correct
and complete. More information about submitting the FAFSA can be found at http://studentaid.ed.gov/fafsa/filling-out
After your file is forwarded to Southwestern College from the Department of Education,
you will receive an email from us telling you know which documents we need to process
your financial aid. IMPORTANT – if you have attended any colleges other than SWC,
you must be sure that have official transcripts sent to the Admissions and Records
Office (they cannot be hand carried) from your prior school. Missing or incomplete
transcripts will delay the processing of your aid.
The best time to apply is from January 1 – March 2 of each year, which entitles eligible
students for a priority consideration for CalGrants.
Southwestern College’s code is 001294.
The SAR and emails from SWC are your verification that your application has been received
and is being processed. If yu do not receive a SAR, you can call 800-433-3243 to verify
it has been sent, request a copy or to add a school to your FAFSA.
The application and awarding process for federal aid can take several months. After
you submit your application, SWC must receive the file from the Department of Education
and then we will email you to let you know the documents that you will be required
to provide. After you submit the required documentation, your application must then
be queued for reviewed by one of our staff and, then run through a multi-stage verification
process which includes determining if you are currently meeting Satisfactory Academic
Progress. If awarded, you would then be scheduled for payment. Due to an increasing
number of students applying for financial aid - we will receive more than 20,000 FAFSA
applications for the 2013-14 year – this can be a long process.
Incomplete or incorrect information, requiring multiple staff reviews or corrections
sent to CPS, will definitely delay processing. Please monitor your email so you can
respond to all requests quickly by submitting complete and correct information which
will help us process your application as quickly as possible.
Submitting your application and receiving a SAR is just the first step. Once your
application has been processed by CPS and sent by Southwestern College, you will receive
an email request for documents. It is your responsibility to submit all documents
necessary to determine your eligibility for financial aid. Once all documents have
been submitted, the Financial Aid Department will review your file and submit corrections
if necessary. If eligible, you will receive a financial aid award notification. This
will direct you to your online award letter indicating your financial aid awards.
The Financial Aid Department is required by federal law to ensure compliance with
all regulations. We are required to make sure all information on the financial aid
applications is accurate. When a financial aid technician reviews your file, they
may be required to question information or ask for further clarification. This does
not mean your information was incorrect. When you submit requested documentation or
written statements to the office, your file will be reviewed and may elicit the need
for further clarification or additional requests for documentation. You should ensure
you submit complete documentation to prevent repeated visits to the Financial Aid
The Financial Aid Department will do all communication via email. We will let you
know what items you need to submit to complete your financial aid application, your
eligibility, if eligible, and the approximate disbursement date of your financial
aid. If you do not check your email, or you have a different email address on file
with Southwestern College, you will never know what you need to do to complete your
financial aid file or when you might receive financial aid funds. Also, make sure
your email is not sending our correspondence to your SPAM file or automatically deleting
Every file that comes through the Financial Aid Department has to be reviewed for
accuracy. If you have made errors on your FAFSA application, you need to correct them.
Once you have made the corrections and submitted it to the Central Processing System
(CPS) we will receive updated application information. If you do not correct your
application and you submit verification documentation to the Financial Aid Department,
we will use your tax return and other documents to verify, and if necessary correct
the errors. This takes time and will delay your application.
Once corrections are transmitted and CPS has processed the new information, you will
receive an email informing you that corrections have been made to your FAFSA data
and that the corrected/updated application data has been sent to Southwestern College.
Your application then has to be re-reviewed by the financial aid technicians to verify
that the new, corrected FAFSA data fully reflects the corrected data. Filling out
your FAFSA correctly the first time will speed the processing of your aid!
We make corrections on your behalf based upon the verification documentation you present
to our office, i.e., Dependent/Independent Verification Worksheet, Federal Tax Returns
(w-2's, schedules, 1099's, etc), Asset Information Worksheet, Clarification of Low
Income-Dependent/Independent, and any other written information submitted. We will
correct your FAFSA to reflect the verified information and any corrections sent to
the CPS and returned to Southwestern College will be reviewed again for accuracy.
If you receive a notice regarding a change to your FAFSA, please stop by our office
first so we can see if we originated the change.
Your award letter will give you your annual award and term amounts. A $5645 Pell grant
is a maximum eligible annual award for the 2013-14 academic year. This means you would
receive $2823 per semester if you were enrolled full time for a maximum of two semesters.
Pell Grant is prorated based on your enrollment status, so if you received $1411 it
means you were enrolled half-time for that term.
To determine what options are available to you, contact your loan holder right away.
If you do not know who holds your loan(s), go to https://studentaid.gov/.
No, you are not eligible for federal financial aid at Southwestern College. However,
you may be eligible for the California College Promise Grant (which covers enrollment
fees and is based on need) or scholarships.
No. Federal regulations limit students to receiving aid at only one school per term,
regardless of how many schools you may be attending. Do not accept funds from more
than one school at a time.
You must add you new school onto your FAFSA application, otherwise, your new school
will never receive your information. Do not wait until the last minute.
Generally, getting your financial aid file completed at most institutions takes a
minimum of several months to process. Just because FAFSA has your new school listed
on your application does not mean you have been awarded financial aid.
Each college is responsible for determining the eligibility of every financial aid
applicant based on both Federal and State regulations. Although you may now have added
Southwestern College to your FAFSA application, your financial aid file is not complete
until you have submitted all required documentation, and your file has been reviewed
and corrected (if necessary). This process generally takes a number of weeks due to
the growing number of financial aid applicants applying for aid at Southwestern College.
Yes, you are required to have a valid high school diploma, or a federally-accepted
equivalent, because students are required to be qualified to study at the postsecondary
level. The following items fulfill this requirement:
Valid high school diploma
State-accepted verification of schooling
Foreign high school dipploma with evaluation for accepted agency verifying equivalency
to US high school diploma
For students who enrolled and declared an acceptable major prior to July 1, 2012 only, the following terms can also be accepted:
Passing grade on ability-to-benefit test
6 units of degree-applicable college courses with passing grade (taken prior to July
Not necessarily. Different types of financial aid have different eligibility requirements,
including enrollment status. For example, Pell grants require a minimum enrollment
level of 3 units (or less than half-time), CalGrants require a minimum of 6 enrolled
units and Student loans require a minimum of 6 enrolled units.
If you or your parents (if you are a dependent student) financial situation has changed
significantly, you should meet with a Financial Aid Specialist during walk-in hours
to review your financial situation.
If you withdraw from your courses after you have received financial aid, you may be
required to repay all or part of it to Southwestern College. Therefore, it is important
to enroll in a manageable unit load that allows you to successfully complete all your
courses. Please see “Withdrawals and Return of Federal Financial Aid Funds” on our website and in the Financial Aid Student Guide for more information.
If you have already applied for your fall aid through FAFSA or completed the CCPG
application, your spring aid is a continuation of this process. You do not need a
new application for the spring term. Financial aid is an annual application and follows
an academic calendar (fall, spring and summer semesters), not your regular yearly
Yes. FAFSA applications are available in January of the new academic year (for example
FAFSA applications for 2014-15 will be available in January 2014) and CCPG applications
are available n April of the new academic year. Links for both are available on our
website at www.swccd.edu/financialaid
Probably not. Financial aid is intended to supplement your current income, not to
replace it, and is meant to be used for those additional expenses associated with
going to school – books, supplies, enrollment and tuition fees, transportation, child