Protected Leaves of Absence
Welcome to the Southwestern Community College District’s (SWCCD) revamped Protected Leave and Employee Resources portal.
Catastrophic Leave Handout
- Classified Staff (PDF)
- Faculty (PDF)
At SWCCD, we recognize that our faculty, classified staff, and administrators are the backbone of our educational mission. Our commitment to your well-being extends beyond the classroom and the office; it includes supporting you through the various stages of your life—whether you are welcoming a new family member, caring for a loved one, or focusing on your own health and recovery.
Navigating leave options can feel complex, but you are not alone. This resource page is designed to provide transparency and clarity by integrating your federal and state legal entitlements—such as the Family and Medical Leave Act (FMLA), the California Family Rights Act (CFRA), and Pregnancy Disability Leave (PDL)—with the specific benefits secured through your respective Collective Bargaining Agreements (SCEA, CSEA, and SCCDAA).
Our goal is to ensure every employee feels empowered to manage their health and family needs while maintaining job security and peace of mind.
While this webpage serves as a 24/7 guide, our Human Resources team is here for personalized assistance. Whether you need help navigating the Interactive Process for an ADA accommodation or have questions about how your health benefits are maintained during leave, we are just a call or email away.
Main HR Office: (619) 421-6700 ext. 5201
Employee Accommodations Compliance Coordinator:
Web: HR-Reasonable Accommodations
Email: SWCADA@swccd.edu
Benefits Department: SWCBenefits@swccd.edu
At SWC, we are committed to empowering your journey, supporting your health, and respecting your rights—every step of the way!
Leave of Absence Request Form (PDF)
Certification of Healthcare Provider for a Serious Health Condition
Leave of Absence Request Form (PDF)
Certification of Healthcare Provider for a Serious Health Condition
Paid Parental Leave Eligibility (PDF)
Leave of Absence Request Form (PDF)
Certification of Healthcare Provider for a Pregnancy Disability Leave, Transfer and/or Reasonable Accommodation
- Pregnancy Disability Leave, Transfer and/or Reasonable Accommodation, form CRD-E11P-ENG (PDF)
- Pregnancy Disability Leave, Transfer and/or Reasonable Accommodation, form CRD-E11P-SP Spanish (PDF)
Board Policy (BP) 7345 - Catastrophic Leave Program
Faculty
Faculty Leave Bank Handout (PDF)
Administrative Procedure (AP) 7345 - Catastrophic Leave For Faculty Bargaining Unit Members
Faculty Catastrophic Leave Donation Form (PDF)
Faculty Catastrophic Leave Request Form (PDF)
Classified
Classified Leave Bank Handout (PDF)
Administrative Procedure (AP) 7346 - Catastrophic Leave For Classified Bargaining Unit Members
Understanding how state laws "stack" with your union contract is the first step.
Faculty (SCEA): Review your Article V provisions regarding sick leave, sabbatical, and differential pay.
SCEA Leave Summary (PDF)
Classified Staff (CSEA): Access details on your 100-day differential pay safety net and Personal Necessity entitlements.
CSEA Leave Summary (PDF)
Administrators (SCCDAA): Learn about your unique non-deductible personal leave days and professional leave workflows.
SCCDAA Leave Summary (PDF)
Ready to plan your leave? Start by accessing Colleague Self-Service to check your real-time balances and submit digital requests. Then use these interactive tools to prepare.
Medical Leave Workflows (PDF)
Pregnancy Leave Calculator: Use our logic-based guide to estimate your total Leave of Absence (LOA) by combining PDL and CFRA Bonding.
Pregnancy & Bonding Leave 'Logic-Based' Calculator Guide (PDF)
Documentation Library: Download required medical certification forms, the Reasonable Accommodation Request Form, and return-to-work certifications.
Certification of Health Care Provider for Pregnancy Disability Leave, Transfer and/or Reasonable Accommodation
- Pregnancy Disability Leave, Transfer and/or Reasonable Accommodation, form CRD-E11P-ENG (PDF)
- Pregnancy Disability Leave, Transfer and/or Reasonable Accommodation, form CRD-E11P-SP Spanish (PDF)
Certification of Health Care Provider for Employee’s Serious Health Condition
- Employee's serious health condition, form WH-380-E (PDF)
- Employee's serious health condition, form WH-380-E Spanish (PDF)
Certification of Health Care Provider for Family Member’s Serious Health Condition
- Family Member's serious health condition, form WH-380-F (PDF)
- Family Member's serious health condition, form WH-380-F Spanish (PDF)
Notice of Eligibility and Rights & Responsibilities
- Eligibility and Rights & Responsibilities, form WH-381 (PDF)
- Eligibility and Rights & Responsibilities, form WH-381 Spanish (PDF)
Designation Notice
Certification of Qualifying Exigency For Military Family Leave
- Qualifying Exigency For Military Family Leave, form WH-384 (PDF)
- Qualifying Exigency For Military Family Leave, form WH-384 Spanish (PDF)
Certification for Serious Injury or Illness of Covered Servicemember -- for Military Family Leave
- Serious Injury or Illness of Covered Servicemember -- for Military Family Leave, form WH-385 (PDF)
- Serious Injury or Illness of Covered Servicemember -- for Military Family Leave, form WH-385 Spanish (PDF)
Certification for Serious Injury or Illness of a Veteran for Wage and Hour Division Military Caregiver Leave