Photography & Videography

Before requesting a service, strategize and ask yourself what the end use of your photography and/or videography will be used for. Details to consider:

• Can this coverage potentially be used in the future for a variety of needs, such as marketing or promotional materials?
• Are you seeking services only to capture the moments where professional photography may not be necessary?
• Rather than requesting event coverage, might requesting generic photos pertaining to your programs, services,  campus life, students in the classrooms, employees at work, or facility photos serve you better? 

Determining these details will help you identify if this requires our services and will help us prioritize requests and allocate resources effectively. 

If we are unable to accommodate your request or have a need for a special project beyond our availability or capabilities, we are able to provide guidance in selecting external vendors or services.

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When our staff is tasked for photography and videography services, guidelines and processes are followed. One of the most important steps is to provide a Photography/Videography Release Form to the individuals who will sit in as our subjects. Doing so ensures that all parties approve the use of their image in district-wide marketing materials. 

While our department offers these services, we understand that employees may occasionally capture content on their own. Should the need arise, please review and apply these guidelines and processes to protect both you and the college. Not following these steps could pose a liability to the college.

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A signed Photo and Video Release Form is required from all participating parties when photographing or filming individuals for marketing purposes or any college use. Without it, the college could face grievances or pose a liability to the college:

• If you are working one-on-one with individuals (indoors or outdoors), you must obtain a signed release form.
• If collaborating with external entities such as partnerships, obtaining release forms are also required. 
• We need content for this...Include line item for underage/under 18/YES Academy as example
• For outdoor events or open spaces, where the focus is not on individuals, you may display our official Photography/Videography signage that indicates photography and videography is in progress.

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For large scale outdoor events, we recommend printing and displaying official Photography/Videography Signage. Print-ready files are available for download to alert your audience that photography and videography will be taking place. We recommend placing your order through Central Services and requesting lamination for long-term use.

• Access to Photography/Videography signage

If you are unable to purchase large signage, our department is able to loan you our signage for your event (subject to availability).

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Employees, need images for your next project or promotional materials? Approved photos are available through our online galleries for district-wide use. All images in these collections have been cleared for marketing and promotional purposes. The use of images from these galleries is limited to Southwestern College employees and is not permitted for external parties, unless prior approval has been granted through the Office of ACE. Access Photography Galleries below.

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