MySWC Campus Apps

Student Email in M365 as of 8/14

As of Wednesday, August 14, 2024 at 6:00am, SWC Student Email is now in Outlook on the Microsoft 365 platform. Do NOT send email from Gmail - use the Outlook Email card on the MySWC Portal instead.

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Student Access

In accordance with the Guidelines for Student Access (PDF), only registered students will be able to access Google Workspace, Microsoft 365, and Student Email. Review the PDF and access levels below for complete details.

Guidelines for Student Access (PDF)

New Student Accounts

Students who have never applied for admission to Southwestern College or returning students who have applied before but have not registered for three semesters or more:
- Will only be able to send email to other @swccd.edu email addresses using SWC Student Email.
- Will not have access to Google Workspace.
- Will not have access to Microsoft 365.
New students who register for courses will have full access within 24 hours after registering (see "Registered Student Accounts" below).
Registered Student Accounts

Students who are actively registered for courses will enjoy complete access to:
- SWC Student Email - no restrictions on who you can email.
- Google Workspace - automatic access to all apps.
- Microsoft 365 - ability to request access to the online and downloadable versions.
Students who are not actively registered for courses will lose all access (see "Archived Student Accounts" below).
Archived Student Accounts

Students who haven't registered for courses within the past three semesters will have absolutely no access to Google Workspace, Microsoft 365, and Student Email. These prior students will need to Apply to SWC again and Register for Courses (see "New Student Accounts" above). As a courtesy, students in jeopardy of losing access will receive an email notification approximately one semester before access is removed.

All About Campus Apps

Campus Apps are located in individual cards on your MySWC Portal homepage. Some apps are available to everyone, while other apps are visible only to those who are authorized to use them. Also, many Campus Apps participate in MySWC SSO, so there's no need to remember an additional set of usernames and passwords!

The accordions below provide an overview of each Campus App.

Ad Astra is an administrative app used for scheduling rooms.

If you need technical assistance or have any questions, please contact Instructional Support Services.

This app is only visible to Faculty and Staff. This app participates in MySWC SSO.
BoardDocs is an administrative app used for policies and meetings.

If you need technical assistance or have any questions, please contact the Office of the Superintendent/President.

This app is visible to all Students, Faculty, and Staff.
BusinessObjects is an administrative app used for producing reports.

If you need technical assistance or have any questions, please submit a ServiceNow Incident using "Application Support" as the category.

This app is only visible to Faculty and Staff in select positions.

More Info About BusinessObjects
Canvas is academic app used for teaching online courses.

If you need technical assistance or have any questions, please contact the Online Learning Center.

This app is visible to all Students, Faculty, and Staff. This app participates in MySWC SSO.

More Info About Canvas
CCCApply Admin & Reports are administrative apps used for student applications.

If you need technical assistance or have any questions, please contact Admissions & Records.

These apps are only visible to Staff in select positions. These apps participate in MySWC SSO.
Colleague Self-Service is the "customer-facing" side of Colleague WebUI (also known as the "New WebAdvisor"). Colleague Self-Service is currently used by Students, Faculty, and Staff to register for classes, view paychecks, etc.

Faculty/Staff: If you need technical assistance or have any questions, please submit a ServiceNow Incident using "Application Support" as the category.

Students: if you need technical assistance or have any questions, please contact Admissions & Records.

This app is visible to all Students, Faculty, and Staff.
Colleague WebUI is an administrative app used to operate Southwestern College. It is our Student Information System (SIS) and "single source of truth."

If you need technical assistance or have any questions, please submit a ServiceNow Incident using "Application Support" as the category.

This app is only visible to Staff in select positions.
Contracts is an administrative app used for contract organization.

If you need technical assistance or have any questions, please contact Procurement, Central Services & Risk Management.

This app is only visible to Faculty and Staff in select positions. This app participates in MySWC SSO.

More Info About Contracts
Cornerstone is an administrative app used for attending professional development events.

If you need technical assistance or have any questions, please contact Professional Development.

This app is visible to all Faculty and Staff. This app participates in MySWC SSO.

More Info About Cornerstone
CourseLeaf is an administrative app used for catalog organization.

If you need technical assistance or have any questions, please contact Instructional Support Services.

This app is only visible to Faculty and Staff in select positions. This app participates in MySWC SSO.
Cranium Cafe is an academic app used for student counseling.

If you need technical assistance or have any questions, please contact the School of Counseling & Student Support Programs.

This app is only visible to Faculty and Staff in select positions. This app participates in MySWC SSO.
CurricUNET is an administrative app used for curriculum organization.

If you need technical assistance or have any questions, please contact Instructional Support Services.

This app is only visible to Faculty and Staff in select positions.
eLumen is an administrative app used for Student Learning Outcomes (SLO).

If you need technical assistance or have any questions, please contact SLO Liaisons.

This app is only visible to Faculty and Staff in select positions. This app participates in MySWC SSO.
Microsoft 365 is academic and administrative app used for word processing and other tasks.

This app is only visible to Faculty and Staff, as well as Students who requested access to it.

More Info About Microsoft 365
NEOED is an administrative app used for performance evaluations.

If you need technical assistance or have any questions, please contact Human Resources.

This app is only visible to Faculty and Staff in select positions. This app participates in MySWC SSO.
OmniUpdate is an administrative app used to keep this website up-to-date.

If you need technical assistance or have any questions, please submit a ServiceNow Incident using "Application Support" as the category.

This app is only visible to Faculty and Staff who have completed training. This app participates in MySWC SSO.

More Info About OmniUpdate
Procurement is an administrative app used for procuring items needed for operation.

If you need technical assistance or have any questions, please contact Procurement, Central Services & Risk Management.

This app is only visible to Faculty and Staff in select positions. This app participates in MySWC SSO.

More Info About Procurement
Program Review is an administrative app used for collecting and selecting items that need purchased.

If you need technical assistance or have any questions, please contact Institutional Research & Planning.

This app is visible to all Faculty and Staff.
ServiceNow is used to request services or report that something is broken.

If you need technical assistance or have any questions, please submit a ServiceNow Incident using "Application Support" as the category.

This app is visible to all Faculty, Staff, and Students. This app participates in MySWC SSO.

More Info About ServiceNow
SharePoint is an administrative app used to organize content.

If you need technical assistance or have any questions, please submit a ServiceNow Incident using "Application Support" as the category.

This app is visible to all Faculty and Staff. This app participates in MySWC SSO.

More Info About SharePoint

SWC Student Email and Google Workspace are also available on the MySWC Portal. For more information about SWC Technology, visit the Institutional Technology website.

Student Email in M365 as of 8/14

Student Access

All About Campus Apps

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